SAP ERP Implementation

SAP ERP Implementation

SAP ERP Implementation

SAP ERP will be implemented according to ASAP 7.2 methodology which has many activities in each phase that are done based on the contract with the employer. 
Considering the 10 years of experience in using this methodology in SAP ERP projects in Iran ASAP has been customized based on the current state of Iranian companies.
This methodology has 6 phases:
1. Preparation
2. Blue Print
3. Realization
4. Final Preparation
5. Go Live and Post Go Live Support
6. Run
The overview of each phase is as follows:
 
1. Preparation
The project preparation phase provides initial planning and preparation for the project. Although each project has its own unique objectives, scope, and priorities, the deliverables assist in completing the initiation and planning steps in an efficient and effective manner. The main activities in this phase include:
1.1 Project Management 
    1.1.1 Phase Start-Up 
        1.1.1.1 Define Project Organization, Roles, and Responsibilities 
        1.1.1.2 Phase Resources Allocation 
        1.1.1.3 Assignment of Roles and Responsibilities 
        1.1.1.4 Setup of Project Logistics and Infrastructure 
        1.1.1.5 Phase Kickoff Meeting 
    1.1.2 Project Initiation 
        1.1.2.1 Project Charter 
        1.1.2.1 Schedule for Project Planning 
    1.1.3 Project Management Plan Definition 
        1.1.3.1 Integrated Change Control Procedure 
        1.1.3.2 Issue Management Procedure 
        1.1.3.3 Scope Management Plan 
        1.1.3.4 Time Management Plan 
        1.1.3.5 Cost Management Plan 
        1.1.3.6 Quality Management Plan 
        1.1.3.7 Human Resource Management Plan 
        1.1.3.8 Communication Management Plan 
        1.1.3.9 Risk Management Plan 
    1.1.4 Execution, Monitoring, and Controlling of Results 
        1.1.4.1 Project Performance Reports 
        1.1.4.2 Project Budget 
        1.1.4.3 Change Request Log Updates 
        1.1.4.4 Issues Log Updates 
        1.1.4.5 Work Breakdown Structure 
        1.1.4.6 Project Schedule and Blueprint Workshop Schedule 
        1.1.4.8 Communication Matrix 
        1.1.4.9 Team Member Evaluations and Appraisals 
    1.1.5 Project Standards 
        1.1.5.1 SAP Solution Manager Usage Guidelines 
        1.1.5.2 Business Process Modeling Standards 
        1.1.5.3 Initial Development Management Standards 
        1.1.5.4 SAP Services Deployment Plan 
        1.1.5.5 Software System Configuration Standards 
        1.1.5.6 Enhancement and Modification Standards 
        1.1.5.7 Support Package and Upgrade Standards 
        1.1.5.8 Change Request and Transport Management Standards 
        1.1.5.9 Test Management Standards 
        1.1.5.10 Post Implementation Service and Support Standards 
        Composite Application Design and Development Standards 1.1.5.11 
    1.1.6 Phase Closure and Sign-Off 
        1.1.6.1 Lessons-Learned Log Updates 
        1.1.6.2 Project Review 
        Phase Acceptance and Closure 1.1.6.3 
1.2 Organizational Change Management 
    1.2.1 Organizational Change Management Charter 
    1.2.2 Stakeholder Identification 
    1.2.3 Organizational Change Management Roadmap 
    1.2.4 Project Team Building 
1.3 Training 
    1.3.1 Project Team Training Strategy 
    1.3.2 Project Team Level 1 Skills Development 
    1.3.3 Management of End-User Training 
1.4 Data Management 
    1.4.1 Data Migration Workshop 
    1.4.2 Data Audit 
    1.4.3 Data Migration Scope and Requirements Document 
    1.4.4 Data Migration Approach and Strategy Document
 
2. Blue Print
The purpose of this phase is to create the business blueprint, which is a detailed process-oriented and technical documentation of the results gathered during requirements and design workshops. A blueprint consists of multiple documents illustrating how the company intends to run its business using SAP solutions. The main activities in this phase include:
2.1 Project Management 
    2.1.1 Phase Start-Up 
        2.1.1.1 Phase Resources Allocation 
        2.1.1.2 Detailed Phase Schedule 
        2.1.1.5 Phase Kickoff Meeting 
    2.1.2 Project Management Plan Update 
    2.1.3 Execution, Monitoring, and Controlling Results 
    2.1.4 Phase Closure and Sign-Off 
        2.1.4.1 Lessons Learned Log Updates 
        2.1.4.2 Project Review 
       2.1.4.3 SAP Technical Feasibility Check 
        2.1.4.4 Phase Acceptance and Closure 
2.2 Organizational Change Management 
    2.2.1 Stakeholder Analysis 
    2.2.2 Change Impact Analysis 
    2.2.3 Communication Plan 
2.3 Training 
    2.3.1 Learning Needs Analysis 
        2.3.1.1 Role Mapping 
    2.3.2 Training Project Plan (Detailed) 
    2.3.3 Learning and Deployment Strategy 
    2.3.4 Content Development 
        2.3.4.1 Training Tools Selection 
        2.3.4.2 Authoring Tool Environment 
        2.3.4.3 Training Infrastructure Checklist 
        2.3.4.4 Training Environment Strategy 
        2.3.4.5 Remote Delivery Strategy 
    2.3.5 Project Team- Level 2 Skills Development 
2.4 Data Management 
    2.4.1 Legacy Data Migration 
        2.4.1.1 Data Quality Assessment 
        2.4.1.2 Automated Data Migration Design 
        2.4.1.3 Manual Data Migration Plan 
        2.4.1.4 Data Quality Plan 
        2.4.1.5 Data Security Design 
        2.4.1.6 Testing Strategy 
    2.4.2 Legacy Data Archive 
2.5 Business Process Management 
    2.5.1 Blueprint Approach 
        2.5.1.1 Solution Manager and Business Process Management 
    2.5.2 Value Realization 
    2.5.3 Business Objects Modeling 
        2.5.3.1 Business Organizational Structure 
        2.5.3.2 General Settings and Master Data 
        2.5.3.3 User Role Concept 
        2.5.3.4 Logical Data Modeling 
    2.5.4 Business Solution Design 
        2.5.4.1 Business Process Requirements 
        2.5.4.2 Business Process Requirements - Cross Functional 
        2.5.4.3 Business Process Map 
        2.5.4.4 Business Scenario Design 
        2.5.4.5 Business Process Design 
    2.5.5 Solution Transformation and Design 
        2.5.5.1 Core Configuration - Master Data (i.e.: Order Type)
        2.5.5.2 SOA and Composition 
        2.5.5.3 Solution Gaps and Core Enhancements 
        2.5.5.4 Third-Party Solution 
2.6 Technical Solution Management 
    2.6.1 Technical and Integration Design 
    2.6.2 Development Environment 
    2.6.3 System Administration Procedures 
    2.6.4 Support Strategy and Procedures 
    2.6.5 Project IMG 
    2.6.6 Authorization Requirements and Design 
    2.6.7 SOA/Composition Development Environment - D&Q&P  Architecture
        2.6.7.1 Development Landscape Concept 
        2.6.7.2 Solution Deployment Concept 
2.7 Integrated Solution Management 
    2.7.1 Testing Strategy and Approach 
    2.7.2 Test Planning 
 
3. Realization
The purpose of the realization phase is to implement the business scenario and process requirements based on the business blueprint completed in the previous phase.
Objectives of this phase include:
  • Establishment of the solution landscape 
  • Implementation of the final solution in the development environment 
  • Overall testing of the solution within the quality environment 
  • Release of the solution for production (live) operations 
  • Delivery of training materials 
  • Preparation for data migration and data archiving 
  • Identification of value delivery concepts 
  • Performance testing
The main activities of this phase include:
3.1 Project Management 
    3.1.1 Phase Start-Up 
        3.1.1.1 Phase Resources Allocation 
        3.1.1.2 Detailed Phase Schedule 
        3.1.1.4 Phase Kick Off Meeting 
    3.1.2 Project Management Plan Update 
    3.1.3 Executing, Monitoring, and Controlling of Results 
    3.1.4 Phase Closure and Sign-Off 
        3.1.4.1 Lessons Learned Log Updates 
        3.1.4.2 Project Review Service Report 
        3.1.4.3 Phase Acceptance and Closure 
3.2 Organizational Change Management 
    3.2.1 Role Mapping 
    3.2.2 Communication Activities 
3.3 Training 
    3.3.1 Project Team Level 3 Skills Development 
    3.3.2 End User Training and Documentation Development 
        3.3.2.1 Training Master Data Requirements 
        3.3.2.2 Training Plan 
    3.3.3 Training Environment 
    3.3.4 Training of the Trainers 
    3.3.6 End User Training Schedule and Logistics 
3.4 Data Management 
    3.4.1 Legacy Data Migration 
        3.4.1.1 Final Data Quality Assessment 
        3.4.1.2 Data Migration Program Units 
        3.4.1.3 Manual Data Migration 
        3.4.1.4 Data Quality Reports 
        SAP Load-Ready Data 3.4.1.5 
        Data Migration Test Results 3.4.1.6 
    3.4.2 SAP Data Archiving 
        Data Archive Plan 3.4.2.1 
        3.4.2.2 Data Archive Storage Plan 
        3.4.2.3 Data Archive Implementation Testing 
3.5 Business Process Management 
    3.5.1 Business Process Procedures Audits 
    3.5.2 Configured General Settings and Organizational Structure 
    3.5.3 Configured Master Data Objects 1-n 
        3.5.3.1 Master Data Baseline Configuration 
        3.5.3.2 Master Data Final Configuration 
        3.5.3.3 Master Data Validation Test Cases 
    3.5.4 Core Configuration 
        3.5.4.1 Scenario Configuration Documentation 
        3.5.4.2 Business Process Baseline Configuration 
        3.5.4.3 Business Process Final Configuration 
    3.5.5 Solution Gaps and Core Enhancement 
        3.5.5.1 Business Process Report Development 
        3.5.5.2 Business Process Interface Development 
        3.5.5.3 Business Process Enhancement Development 
        3.5.5.4 Business Process Form Development 
        3.5.5.5 Business Process Workflow Development 
        3.5.5.6 Final Code Review 
        3.5.5.7 Technical Specifications Complete 
    3.5.8 Scenario Test Cases and Results 
        3.5.8.1 Business Process Unit and String Test Cases 
    3.5.9 Business Process Monitoring 
3.6 Technical Solution Management 
    3.6.1 Quality Assurance Infrastructure and Environment Design and Setup 
    3.6.2 Production Infrastructure and Environment Design and Setup 
    3.6.3 Technical Operations and Handover Strategy 
    3.6.4 Failover Environment Design and Setup 
    3.6.5 Failover Environment Test Results 
    3.6.6 System User Roles and Authorization Administration 
    3.6.7 Technical Integration Check 
    3.6.8 SAP Going Live Check 
3.7 Integrated Solution Management 
    3.7.1 Preliminary cutover plan 
    3.7.2 Functional Test 
    3.7.3 Functional Test Results 
        3.7.3.1 Test Results 
        3.7.3.2 User Acceptance Test Results 
        3.7.3.3 Performance Test Results
 
4. Final Preparation
The purpose of the final preparation phase is to finalize readiness of the solution and its supporting tools and processes for production go live. This includes, but is not limited to, system tests, end-user training, system management, and cutover activities (including data migration). The phase deliverables also serve to enable the resolution of all crucial open issues. On successful completion of this phase, the business is ready to run the live SAP software system.
During this phase, the following activities are also completed:
  • Ensuring the execution of organizational change management (OCM) plans 
  • Ensuring functional and technical support for the production system 
The main activities of this phase include:
4.1 Project Management 
    4.1.1 Phase Start-Up 
        4.1.1.1 Phase Resources Allocation 
        4.1.1.2 Detailed Phase Schedule 
        4.1.1.3 Phase Kickoff Meeting 
    4.1.2 Project Management Plan Updated 
    4.1.3 Executing, Monitoring, and Controlling Results 
    4.1.4 Phase Closure and Sign-Off 
        4.1.4.1 Lessons Learned Log Updates 
        4.1.4.2 Project Review 
        4.1.4.3 Phase Acceptance and Closure 
4.2 Organizational Change Management 
    4.2.1 Business Readiness Check 
    4.2.2 OCM Result
4.3 Training 
    4.3.1 Training Delivery and Readiness Checklist 
    4.3.2 Training Evaluations 
4.4 Production Support Readiness 
    4.4.1 Functional/Technical Requirements and Production Support Processes Defined 
        4.4.1.1 Support Processes Defined 
        4.4.1.2 Support Center Staffing Strategy 
        4.4.1.3 Business Process Operations 
        4.4.1.4 System Administration and Control 
        4.4.1.5 Security / Role and Authorization Management 
    4.4.2 Master Data Support Processes Established 
4.5 Approved Non-Functional Tests 
    4.5.1 Approved Performance Tests 
    4.5.2 Approved System Tests 
4.6 Production Cutover 
    4.6.1 Results of Go Live Simulations 1 thru N 
    4.6.2 Final Cutover Plan 
    4.6.3 Readiness for Cutover - Sign-Off 
    4.6.4 Cutover Complete - Sign-Off 
        4.6.4.1 Final Production Data Load
 
5. Go Live and Post Go Live Support
The purpose of the go-live support phase is to provide support for the solution during the period immediately following production cutover. Exceptional items such as additional production support, exceptional business monitoring processes, and extraordinary technical support are planned and executed in this phase. At the end of the designated extra-care period, sustaining production support processes planned in final preparation and executed as part of go-live support become the core support for continuous improvement in the ongoing solution.
The main activities of this phase include:
 
5.1 Project Management 
    5.1.1 Phase Start-Up 
        5.1.1.1 Phase Resources Allocation 
        5.1.1.2 Detailed Phase Schedule 
        5.1.1.3 Phase Kick Off Meeting 
    5.1.2 Project Management Plan Updated 
    5.1.3 Executing, Monitoring, and Controlling Results 
    5.1.4 Project Closure and Sign-Off 
        5.1.4.1 Lessons Learned Log Updates 
        5.1.4.2 Project Review 
        5.1.4.3 Project Acceptance and Closure 
5.2 Organizational Change Management 
    5.2.1 Lessons Learned Workshop 
    5.2.2 End User Acceptance Survey 
5.3 Training 
    5.3.1 Knowledge Support Strategy 
        5.3.1.1 Go-Live Training Sessions 
        5.3.1.2 Content Update Schedule 
        5.3.1.3 Key User Training Strategy 
5.4 Production Support 
    5.4.1 Functional and Technical Requirements and Production Support Processes Enabled 
        5.4.1.1 Support Processes Enabled 
        5.4.1.2 Transition to Standard Support Processes 
        5.4.1.3 System Administration and Control 
5.5 Transfer to Solution 
    5.5.1 Solution Manager Update 
    5.5.2 Solution Documentation
 
6. Run
Solution operations were initially set up during the implementation project. The primary goal of this phase is to further optimize and automate the operability of the solution. Operability is the ability to maintain IT systems in a functioning and operating condition, guaranteeing systems availability and required performance levels to support the execution of the enterprise’s business operations. It is recommended that you start by assessing the current state of operations in general and identify areas for improvement.
For implementations that are also focused on the delivery of value associated with a business case and associated KPIs, PPIs, and key process changes, the Run phase also will include the establishment of an effective approach for monitoring, managing and optimizing achievement of business benefits.  This will involve the establishment of the necessary reporting capability, referred to as the Value Dashboard, to support measurement of results.  It will also include establishment of a value focused organization to ensure that the roles, responsibilities and processes are in place to:
  • monitor the achievement of the defined and agreed to business value
  • identify actions and interventions required to ensure that business value is achieved
  • refine the business case as required, including revision of business benefits and associated timing
  • identify additional business benefit objectives as appropriate